Mandate registers after treasury staff changes
Aligning bank signatory letters with release rights still sitting inside the treasury application.
When a treasurer leaves, banks eventually receive a revised signatory letter. The treasury management application is slower to forget. Release profiles, token assignments, and approval queues can still list the former staff member weeks later.
A bank mandate integrity check starts with the paper (or PDF) register the bank holds, then compares each name and limit with the application’s approval matrix. Discrepancies are not always malicious; sometimes a contractor retained access for a month-end close and was never removed. Still, every unmatched name is a financial exposure until revoked.
Build a calendar trigger: every staff exit in treasury or shared services finance should open a mandate ticket the same day. Waiting for the annual audit is how inactive signatories linger.